Routines
Briefed before you ask
A routine is a brief that keeps showing up: morning prep, a weekly review, a follow-up nudge. Written from your own meetings, delivered on your schedule.
Briefs on your schedule
Tell Ona what you want to know and when. Every routine runs on its own clock — 7:30 each weekday, Friday afternoons, the first of the month — and writes a brief from what your meetings actually said. Set it up once and it keeps arriving.
Prep that reads your calendar
Connect your calendar and Ona prepares the day before it starts. Ahead of each meeting you get who is in the room, what you agreed last time, and the loose ends still open — so you walk in current instead of catching up.
Follow-ups that never slip
Action items have a way of dissolving by Thursday. A follow-up routine keeps a running list of what you and others promised, nudges you while a commitment is still fresh, and clears it the moment it gets done.
What a routine can do
Start from a template or write your own. These are the six most common.
On your schedule
Run a routine every morning, every Friday, or the first Monday of the month. You pick the time; Ona keeps it.
Pre-meeting prep
A short brief before each call: who is joining, what you agreed last time, and the items you still owe them.
Daily digest
One note that closes the day — what was decided, what moved, and what is waiting on you tomorrow.
Weekly review
The week on one page: decisions made, action items closed, and what rolls over into next week.
Custom prompts
Write the instruction yourself — “summarize every client call and flag risks” — and Ona runs it on schedule.
Delivered where you work
Each brief lands in the Ona app, your inbox, or a Slack channel your team already reads. Your choice, per routine.
Routines, answered
A routine is a standing instruction with a schedule: “every weekday at 7:30, brief me on today's meetings and open action items.” When it runs, Ona reads your meeting memory — and your calendar, if connected — writes the brief, and delivers it where you asked. You never have to remember to request it.
Ona ships with templates for the common ones: a morning brief, pre-meeting prep, a daily digest, a weekly review, and a follow-up nudge. Start from a template and change anything — the schedule, the sources it reads, the questions it answers — or write your own prompt from scratch.
Wherever you'll actually read them. Each routine can deliver to the Ona app, to your email, or to a Slack channel, and different routines can go to different places — a private morning brief to your inbox, the weekly project update to the team channel. You can change the destination at any time.
No. Routines work from your meetings alone, so a daily digest or weekly review needs no setup at all. Connecting Google or Outlook Calendar makes prep routines richer: Ona can see what is coming up, match each event to your past conversations, and time the brief to arrive before the meeting starts.